My Time Management Toolkit for Mompreneurs

The below is the actual system I use every single week to stay on top of all of my tasks - for business and for family.

The key is creating a system that works for you, so after reading through all the steps and watching or listening to my tutorials, see if there are some things that you can pull into your own task-management approach, or try on all three of my steps and adopt it for yourself.

Step #1 - Brain Dumping

One of the major keys for feeling in control of your schedule is to create one that actually works for you. Don't compare what you're doing to what you see someone else doing. They don't have your family, your kids, your responsibilities nor your emotional and physical capacity.

Your situation is just that - yours.

Your availability is unique to you, therefore, how your work in your business should be as well.

What You’ll Need

  • Journal/notebook/paper

  • Your favorite pen

How Much Time You'll Need to Complete

Watch/Listen to Tutorial: ~7 minutes

Complete Challenge Assignment: About 10 - 15 minutes

FYT Tutorial  Step #1 Image.png

The first step in finding the time you need to work in and on your business or manage your home each week is to identify your regular tasks - the tasks or activities that are necessary to keep your business or family/household going.

Mompreneurs

These are things like a weekly FB live, your blog, a weekly email, social media posts, updating your website, client work, coaching sessions, responding to emails - whatever tasks happen week after week, write them down so you know what business tasks are needed in order to keep your business going, and eventually you’ll start taking note of what items you’d like to eventually delegate when you’re ready to bring on team members.

I’d also like for you to create a list of the regular tasks you currently do to take care of your home. These are going to be things like grocery shopping, cleaning, cooking, homeschooling (if you’re a homeschool mom like me), etc. Just the things you touch every week.

9-to-5 Moms

Instead of listing your business tasks, I want you to brain dump just your daily/weekly home and family commitments.

Now, if you happen to be in the process of starting a business on the side, see if you can use this time to brain dump some of the items you know you need to spend time doing as you prepare to get your business off the ground. Things like researching your idea, taking a course, working with a coach, etc.

If you are like “Well Deanna, I have no idea what the things are that I need to be working on to get my business going.”, then set up a time to chat with me and I’ll help you out.

Set up a free mini-session with Deanna.

For a detailed “How To” for Step #1, watch or listen to the Step 1 Tutorial below:

WATCH THE VIDEO TUTORIAL HERE

or

LISTEN TO YOUR TUTORIAL HERE


Step #2 - Prioritizing

What You’ll Need

  • Journal/notebook/paper

  • Your favorite pen

How Much Time You'll Need to Complete

  • Watch/Listen to Tutorial: ~9 minutes

  • Complete Challenge Assignment: About 10 - 15 minutes

Step #2 Image - FYT Tutorial.png

This step is all about identifying your current priorities and goals.

These can be larger or small. Think about things like setting up your email list, setting up a FB Group, fine-tuning your online sales parties, improving your client on boarding process, completing an eBook, creating a social media calendar, or even something larger like creating a course, coaching program, planning for a live event or a podcast launch.

You don’t have to do this for just your business. You can make separate list for both your family/home and self-care goals as well.

Write down your current list of projects/goals for all three categories. Then, see if you can assign a priority number to each project. Number all of your top, most important priorities as 1’s, your secondary priorities as 2’s, and your third-level priorities as 3’s.

Now, choose one of your top priority goals (one from your business goals, one from your family/home goals, and one from your self-care goals) and brainstorm all of the tasks associated with getting that project or goal done - at least all of the tasks you are aware of.

Then, figure out how much time it’s going to take you to do each task listed (5 minutes, 30 minutes, 3 hours, etc.) - just jot your estimated time next to each task.

Now total up the time for each project.

This is how much time you’re estimating you will need to complete each project.

I personally like to focus on one project at a time and continue to work on it until completion before starting on the next project -  keeps me a whole lot more sane. But you can approach this in whatever way you need to.

So now, what you should have is:

  • A list of all of your weekly non-negotiable tasks. (Day #1, Step #1)

  • A list of your projects and goals (one list for each category)

  • A list of all the tasks associated with your priority projects and goals with an estimated time of completion next to each task.

For a detailed “How To” for Step #2, watch/listen to our  Step 2 Tutorial below:

Watch the tutorial

Listen to the tutorial


Step #3 - Forecasting

Now, you're ready for Step 3, which is forecasting your life-giving work week.

But before you do, be sure you've completed Steps #1 and #2 - you'll need that information in order to be able to forecast your plan for next week.

Here's What You’ll Need

  • Refreshed Moms Weekly Workflow Planner - digital

  • Refreshed Moms Weekly Workflow Planner - print version (if preferred)

  • Pencil (for using with the print version)

  • Your calendar for next week - whatever you have your committed activities documented in/on. Your phone, a planner, on a dry erase board in the kitchen - you'll need to reference your calendar in order to complete this step.

How Much Time You'll Need to Complete

  • Watch/Listen to Tutorial: ~17 minutes

  • Complete Challenge Assignment: About 15 minutes

_FYT Tutorial  Step #3 Image Template.png

Using the Weekly Workflow Planner Spreadsheet

So, the first thing you'll need to do is fill in your Weekly Workflow Planner Spreadsheet (download the digital or print version at the top in the "What You'll Need" section"). Or, just use your own planner of choice.

No matter what you use, these are the steps to take to make your plan.

1. Enter in all of your time commitments for next week - this includes work commitments like meetings, coaching sessions, FB LIVES, as well as any children’s activities, carpooling, volunteer commitments, events, etc.

Make sure to reference your calendar I had you grab in order to not forget to insert something.

Once you have all of your current commitments entered in, you will have a snapshot of what next week already looks like for you.

The below is an example of one of my weeks. When completed, it shows me how much "white space" I actually have to work on my business/projects.

Weekly Workflow Planner #1.png

2. Insert the hours you'd like to use to work on your business or priority projects.

Now, take a look at the white space available and identify the times of the week you're going to commit to working on your business projects. If not business projects, your family/home/self-care projects. I want you to, however, enter .5 into the blank spaces you identify. This will represents 30 minute increments of time.

See my example below:

Weekly Workflow Planner #2.png

As you're entering in the time increments, the digital spreadsheet will be automatically tallying up your time for you at the bottom of each day's column.

You can tally these up by hand as well if you’re working with on paper.

As you can see in this picture, after entering in all of the half-hour increments of time I'm planning to work, I've identified 9.5 hours next week for working on my business/priority projects.

Weekly Workflow Planner #3.png

3. Fill in the time you're actually going to work on your projects.

Now that I know how much available time I have - or identified how much time I actually want to work - I can assign my tasks accordingly.

So, let's say I've identified a task of creating an eBook, and I've estimated 6 hours of work is needed to complete it.

My planner above is showing me that I should be able to complete that eBook next week, because I have 9.5 hours available to move my project forward.

Once I complete my eBook goal, whatever hours that are left for the week (I should have 3.5 hours left once I'm done with it, right? 9.5 hour - 6 hours = 3.5 hours left), I can begin chopping away at the next goal on my prioritized list from Day #2.

NOTE: If my week shows me that I have 9.5 hours available to work, I only work those 9.5 hours. What doesn’t get done just gets pushed to the next week, where I start this entire process all over again.

Are you over committed?

After filling in your spreadsheet, are you having a hard time finding availability to move your business or projects forward?

Do you look at it from your new bird's eye view and say to yourself, "I don't see how I can squeeze in any more time."?

OR...

Do you have a deep desire to grow your business but can't figure out how to add in anything extra, because your schedule is already feeling full and maxed out?

If it's a yes to either of those, then it's definitely time to make some adjustments and decisions about your current commitments. You're time capacity and life season may be a bit unaligned.

If this is you and you'd like help discovering ways to make changes in order to find the time you need to make the revenue you desire or move your priority projects or goals forward, schedule a mini session with me and let's chat about it.

Schedule a Free Mini-Session

For a detailed “How To” for Step #3, watch/listen to our Step 3 Tutorial below:

Watch the Video Tutorial

Listen to the Tutorial